Quotes
Quotes out before lunch.
Inbound RFQs become a draft quote, on letterhead, in your queue —
before you've finished your coffee.
Quote · #4218
Sent 11:42 am
Cabinetry — cherry, satin
14 lf
$ 6,180
Counter install — mitered
2 days
$ 2,400
Site protection & haul
incl.
$ 320
Quoted total
$ 8,900
An estimator's 90 min × 15 quotes/wk × $35/hr ≈ $36k/yr back.
Intake
Intake handled
while you sleep.
Every form, email, and DM gets read, classified, and routed
to the right hand — before you wake up.
Overnight queue
14 processed
02:14
Westbrook — site visit
contact form
routed
04:31
Mason — price ask
email
quote
06:07
Allen — reschedule
imessage
cal
processing · live
Overnight intake triage 1 hr × 5 days × 50 wks × $35/hr ≈ $8.7k/yr back.
Reports
Reports drafted
before standup.
Yesterday's numbers, this week's pattern, and the one thing worth
flagging — sitting in your inbox at 7:42am.
Wkly summary — Mar 11
Draft 7:42 am
Won
07
+ 2 wk/wk
Open
14
· steady
Avg cycle
3.2d
− 0.8 d
MonTueWedThuFri
Weekly report assembly 2 hr × 50 wks × $35/hr ≈ $3.5k/yr back.
Followups
Followups sent without
you remembering.
The deals you'd have lost to silence get a warm, on-brand nudge
on the day they need one — from your address.
Outbound thread — Tue
4 sent yesterday
Northwood Industrial
quote sent · 3d silent
8:14 am
Halberd & Co.
scope draft · 5d silent
8:14 am
Marlow Reno
walk-through · awaiting reply
8:14 am
30% of closed deals come from a follow-up sent past day 5. Most owners skip it.
Lead qualification
Leads sorted before
your coffee's cold.
Inbound forms, calls, and emails get scored against your ideal-customer rules.
Your time goes to the leads worth it.
Inbound — this morning
3 scored · 8:02 am
Cedar Ridge Builders
$420k reno · ICP match
Qualified · Tier 1
Halverson & Sons
$78k retainer · partial fit
Qualified · Tier 2
Quickfix Handyman LLC
$1.4k one-off · below floor
Pass — Not fit
scoring · live
2 routed to you
Owners spend 3-5 hr/wk sorting leads that won't close. That's $13k+/yr of decision fatigue.